Many companies don’t have their own video conference rooms due to being a small annex or hub site for a larger company in a different location. Hence, renting the conference room is a popular choice. Although, it can be difficult to find a video conference room that suits your requirements. Therefor to avoid any last minute surprises, here are some tips to avoid wrong choices.
Following could be the Important Points in order to make an informed decision while choosing a company to rent from:
Location. The location should be reasonably close to your location, however sometimes driving the extra kilometer for the better pricing or better service is a viable solution.
Parking. Parking for all of your staff attending is also important in Dubai. As parking is a challenge, here in Dubai, not having good parking space each time you arrive for the conference or training session would hinder your experience and may cause missed conferences.
Branding. Being able to brand the conference room to look personal is a great feature of a Video Conference Rental. For your vendors or customers to feel you are at home in your conference room proves to be a good image for your business.
Timing. It is really important to be able to rent a video conference room at the time of your video conference. A flexible timing from the Video conferencing rental company is vital to insure the space is available when you need it.
Ease of scheduling. Scheduling your video conferencing space with ease is a convenience to you the customer. Many ways are available by companies offering the rental service. Online or over telecom is the preferred method for scheduling your rental.
Quality of equipment. There are many different brands of video conferencing equipment available. Having good quality equipment that is user friendly located at the video conferencing rental facility insures ease of use by none IT personnel. Having the user guides and training available for the equipment will insure you can operate the equipment without failure.
Pricing to fit budget. Pricing will vary from company to company. You may choose added services such as an office boy to cater to your staff while you are on the video conference calls. A good video conferencing rental company will tailor to your needs and wants.
Is it legal? Here in the UAE Video Conferencing is illegal unless provided from the two telecom companies. Insuring the video conferencing rental company is complying with government laws is very important.
COMMit’s video conferencing rental facility is located in JLT at our showroom. It has prime parking for your entire staff and we can assure you that Parking is never an issue. You may brand our office to fit the needs of your organization while on your video conferencing call. We are very flexible and will assist if you need any help. Planning your event and scheduling it is very easy with COMMit. Just contact us and feel free to schedule a series of video conferences. You are able to schedule weekly, monthly or quarterly. We use high quality Polycom equipment which we will train you on prior to your conferences. Our pricing is very compatible and is sure to fit your budget. As we are partnered with du here in the UAE and because our service is through du we offer a completely legal video conference facility. For more information or to begin scheduling your video conference calls contact COMMit today.
About The Author: COMMit is one of the leading IT & Telecom solutions provider in UAE and has mastered the art of IT and Telecom solutions with more than a decade of experience in the field. Commit is known for the ability to deliver complex and customized solutions in the field with unmatched customer support. They offer services to a variety of industries like Hospitality, Health, and Construction etc. and have delivered more than a 1000 projects within the UAE.
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